Administrative Travel Assistant

Job Details

Our client is seeking a detail-oriented Administrative Travel Assistant to join their team in Lowell, Arkansas. This second-shift position is ideal for an organized professional who thrives in a fast-paced environment and enjoys supporting field employees, project managers, and daily business operations. The Administrative Travel Assistant plays a key role in coordinating travel arrangements, processing expense reports, monitoring financial information, and providing administrative support to ensure projects run efficiently.

This is an excellent opportunity for someone who is self-motivated, adaptable, and eager to build a long-term career. Previous experience with travel coordination or administrative support is preferred but not required, as training will be provided for the right candidate.

Schedule

• Regular Schedule: Saturday through Tuesday, 11:00 AM – 9:00 PM
• Remote work available on Saturdays and Sundays
• Required training for the first two weeks: Monday through Friday, 8:00 AM – 5:00 PM

Key Responsibilities

• Coordinate travel accommodations by booking flights, hotels, and other travel arrangements for employees and management.
• Confirm travel reservations and distribute itineraries to travelers.
• Monitor and respond to emails in a timely and professional manner.
• Assist field technicians by verifying work hours and ensuring per diem payments are processed accurately.
• Enter labor hours and per diem information as needed.
• Support Project Management by contacting job sites and confirming permit requirements.
• Prepare and submit expense reports for field technicians and management.
• Assist with monthly billing and reporting by allocating expenses to the appropriate job numbers and categories.
• Support fleet billing by managing toll charges and vehicle violations.
• Monitor and answer the administrative phone line.
• Assist field technicians with material purchases and related requests.
• Provide general administrative and operational support as assigned.

Qualifications

• Self-motivated with the ability to multitask and adapt in a fast-paced environment.
• Strong organizational skills and excellent attention to detail.
• Comfortable working independently and solving problems with minimal supervision.
• Proficient with smartphones, computers, email, Microsoft Outlook, Excel, and Word.
• Strong written and verbal communication skills.
• Experience with CLC, Hotel Engine, SAP Concur, Best Pass, or WEX is a plus but not required.
• Previous administrative, travel coordination, or office support experience is preferred but not required.