Administrative Coordinator

Job Details

Are you an organized and detail-oriented professional looking for a dynamic role that allows you to make a direct impact? We are seeking two Administrative Coordinators for our client in Lowell, AR. These roles require a strong ability to manage multiple tasks in a fast-paced environment while maintaining a high level of accuracy.

Position Details:

• Shift Options:
  • Option 1: 2nd Shift (Saturday through Wednesday, 1 pm to 9 pm)
  • Option 2: 2nd Shift (Wednesday through Sunday, 1 pm to 9 pm)
• Training Schedule: Initially, you will train on the day shift (Monday through Friday, 8 am to 5 pm) before transitioning to your assigned 2nd shift.

Key Responsibilities

• Travel Coordination: Book flights, car rentals, and hotel accommodations for employees and management, ensuring reservations are confirmed and details are communicated promptly.
• Expense Management: Create and submit expense reports for field technicians and management, assisting with monthly bill allocations to the correct job numbers and categories.
• Technical Support: Assist field technicians by confirming and adding hours and per diem, handling material purchases, and monitoring the admin phone line for any urgent needs.
• Project Support: Collaborate with Project Management to complete various tasks, including calling sites to confirm permit requirements and assisting with rollout training days.
• Invoice Approvals: Review and approve invoices, ensuring accuracy and timely processing.
• Office Support: Assist with office supply and material orders, ensuring that all necessary resources are available for smooth operations.

Qualifications

• Self-Motivated: Ability to work independently and efficiently switch between tasks in a fast-paced environment.
• Technical Proficiency: Comfortable using smartphones and computers, with a strong command of Microsoft Office programs (Outlook, Excel, Word). Experience with CLC and SAP Concur is desired but not required.
• Shift Flexibility: Willingness to work the 2nd shift schedule, with initial training on the day shift.