Purchase Order Administrator

Job Details

This is an administrative position that supports purchasing, parts, and finance by maintaining accurate purchasing records, coordinating with vendors and ensuring compliance with company rules.

Key Responsibilities

• Create, review, and process purchase orders in accordance with company policies
• Verify pricing, quantities, terms, and approvals before issuing purchase orders
• Maintain accurate purchase order records and documentation
• Track order status and follow up with vendors on deliveries, delays, or discrepancies
• Coordinate with internal departments (procurement, finance, operations) to resolve issues
• Match purchase orders with invoices and delivery receipts for accuracy
• Assist with vendor setup, updates, and communication
• Ensure compliance with contractual terms and procurement procedures
• Prepare reports related to purchasing activity, order status, and spend tracking
• Support audits by providing purchase order documentation as required

Qualifications

• High school diploma or equivalent (associate’s or bachelor’s degree preferred)
• 1–3 years of experience in purchasing, procurement, or administrative support
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and purchasing or ERP systems (e.g., SAP, Oracle, NetSuite)
• Ability to manage multiple orders and deadlines simultaneously
• Strong written and verbal communication skills
• Basic understanding of accounting or procurement principles
• Problem-solving skills and ability to work independently

Preferred Qualifications

• Familiarity with vendor contracts and procurement compliance requirements
• Experience working with finance or accounts payable teams

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.